wedding planner template
The Only Wedding Planner You’ll Need — Organized, Editable, Stress-Free 💍
Plan your big day with confidence. This Wedding Planner Template turns chaos into a clear step-by-step plan—complete with timelines, budget tools, vendor trackers, seating charts, and day-of coordination sheets. Print it or fill it in digitally—your choice.
What You’ll Get (Instant Download)
- Printable PDF in US Letter (8.5×11) and A4
- Fillable PDF (type directly on your laptop/tablet)
- Quick Start Guide (PDF) with printing tips & how to use
- Personal-Use License
Need everything in one place? A ZIP file with all formats is included for easy download.
Inside the Planner
Structured Timelines
- 12+ months → 9–12 → 6–9 → 4–6 → 2–4 → 1–2 months
- 4–6 weeks → 2 weeks → week-of → day-before → wedding day
- Post-wedding wrap-up & thank-you tracker
Budget & Payments
- Budget overview and category breakdowns (planned vs actual)
- Deposits, due dates, and gratuity planner
Vendors & Contracts
- Vendor comparison sheets (inclusions, hours, backup plan)
- Delivery/pickup log and contact list
- Questions-to-ask & contract notes
Guests, RSVPs & Seating
- Master guest list with plus-ones, dietary & accessibility notes
- RSVP tracker, meal counts, and seating chart pages
- Address book for mailings
Ceremony & Reception
- Order of ceremony, readings, vows & music cues
- Reception flow (entrances, toasts, first dances, cake, send-off)
- Bar/menu planner, entertainment notes, do-not-play list
Design, Décor & Rentals
- Mood boards, color palette pages, centerpiece & table setting planner
- Signage checklist, lighting plan, rentals list
Photos, Beauty & Logistics
- Photo/video shot lists and family groupings
- Hair/makeup schedule & attire tracker
- Transportation, lodging, weather contingency
Day-Of Execution
- Minute-by-minute timeline
- Roles & responsibilities
- Emergency kit checklist
Why You’ll Love It
- Clarity: Every decision has a place—nothing slips through.
- Time-Saving: Pre-built prompts and checklists = fewer last-minute scrambles.
- Flexible: Print or type, skip pages you don’t need, adapt for any wedding size or style.
- Planner-Approved: Built around real vendor workflows and day-of needs.
How to Use
- Download your files instantly after purchase.
- Open the Fillable PDF to type, or print the pages you want (print at 100% / “Actual Size”).
- Update weekly—track RSVPs, payments, and vendor confirmations.
What You Need
- PDF reader (Adobe Acrobat/Preview/Chrome) for fillable & printable files.
- A standard home/office printer if you’re printing (works in B&W or color).
License & Support
- Personal use only. Not for resale, sharing, or commercial redistribution.
- Questions or need help? Message me via Gumroad—I’m happy to assist.
Ready to plan with calm? Add to cart and start organizing your dream day today. 💐
Wedding Planner Template (Printable & Fillable) — Instant Download Plan your big day with calm, clarity, and zero guesswork. This all-in-one Wedding Planner bundles step-by-step timelines, budget tools, vendor & contract trackers, guest/RSVP & seating charts, and day-of coordination sheets—plus guided prompts that help you make decisions fast and stay on budget. Fully customizable, printable, and fillable so you can use only what you need. What’s inside Structured timelines: 12+ months → week-of → wedding day → post-wedding Budget & payments: planned vs. actual, deposits, due dates, tips Vendors & logistics: comparisons, contracts, delivery/pickup, contact sheet Guests & seating: RSVPs, dietary/access needs, meal counts, seating charts Design & décor: mood boards, table settings, rentals, signage & lighting Day-of tools: run-of-show, roles, emergency kit, photo/video shot lists Formats PDF (US Letter & A4) printable + fillable PDF (type on laptop/tablet) Good to know Instant digital download—no physical item. Personal use only. Print at 100% (“Actual Size”) for best results.